Google Workspace admin guide

How to create a Google Workspace room calendar (for a meeting room display)

A Google Workspace room calendar is a bookable resource for a physical meeting room. Create it in the Admin console first, then connect it to a Google Calendar meeting room display such as Room Cherry on a tablet you already have.

Source: Google Workspace Admin Help — Create buildings, features & Calendar resources.

What you need

• A Google Workspace admin account with the Buildings and resources privilege
• The room’s building, floor, and capacity details
• A tablet or Chromebook with a modern browser for the finished display

Step by step

1. 1. Check your admin access

   You need a Google Workspace administrator with the Buildings and resources privilege. Personal Gmail accounts cannot create room resources.

2. 2. Add a building

   In the Admin console, go to Directory > Buildings and resources > Overview. Under Resource management, select Open, then Manage buildings > Add new building. Fill in the required fields first. The address is optional; Google says it is not used for map navigation.

3. 3. Add room features if useful

   Optionally go to Manage resource features > Add Feature and add labels such as “Videoconferencing” or “Wheelchair accessible.” Google says features cannot be added by CSV.

4. 4. Add the room resource

   In Resource management, select Add, choose the type “Conference room,” then choose the building and enter the floor and capacity. Select Add Resources.

5. 5. Wait for the room to appear

   Google says new resources usually appear within a few minutes, but they can take up to 24 hours to show in everyone’s calendar.

6. 6. Use CSV for many rooms

   For a bulk update, download the resources CSV, edit it in Google Sheets, and upload it again. Do not change the resource ID: Google will create a new resource if you do.

7. 7. Put the room on the wall

   Start a Room Cherry trial — 30 days free, no card — and connect Google Calendar with the same Google Workspace account. When the room appears in the dashboard, switch it on. Choose Set up iPad, then open roomcherry.com/go on the tablet and enter the 6-character code. You can also choose Show QR on the room card and scan it to open that room’s display link. This works in a browser on an iPad, Android or Amazon Fire tablet, or a Chromebook.

   Set up an iPad outside the room, Set up an Android tablet outside the room, Set up an Amazon Fire tablet outside the room

Questions

Read more: Set up an iPad outside the room, Google Calendar room display, pricing, Room Cherry overview.